Virtual meetings are becoming increasingly popular among small firms. There are several benefits of holding virtual meetings:

  • Because participants do not need to travel, you will save money on fuel and vehicle maintenance.
  • They enable distant employees, consumers, vendors, partners, job applicants, and other stakeholders to connect visually.
  • Because of the visual component, they are superior to phone calls.

Consider whether a virtual meeting may save you time while delivering the same outcome before getting in the vehicle or booking a trip. It takes some time to adjust to this new habit, but once you do, you’ll notice that it saves you time and money.

To host a virtual meeting, you’ll need a browser-based software application. There are several options, with Zoom being one of the most popular. They may be found at https://zoom.us/.

Holding a virtual meeting is easier than you would believe. The learning curve is more psychological than any skill or equipment required. You’ll need a computer, and you may use either your phone or your PC for audio. If you want to utilize your computer to record audio, you’ll need a microphone and speakers.

For the greatest results, you should also have a camera integrated into your computer, or you may buy one separately and attach it. Everyone is camera- or webcam-shy, but don’t let that stop you! You can always hold a meeting without using video.

You may test out virtual meetings with a free account on Zoom. Users may arrange or host a meeting on the fly once you’ve created an account. You may choose whether to utilize computer or phone audio, turn on or off the video, and record the session, which can be quite useful. Participants may also be muted and unmuted, making it suitable for both courses and meetings.

Here are some pointers to ensure that your virtual meetings go off without a hitch:
  1. Treat a virtual meeting as seriously as a face-to-face one: arrive on time, have an agenda, and ensure that everyone is heard.
  2. It is likely that audio quality is more significant than visual quality. If you are new to the program, do a test run before bringing customers to meetings to ensure that you have overcome any learning curves. Consider utilizing a microphone headset for better sound quality. If you have an iPhone, Apple EarPods are ideal.
  3. To get decent video results, face a window or a light source so that your face is not in shadow. The brighter, the better; everyone looks better with more illumination since light erases wrinkles! If at all feasible, the webcam lens should be at or above eye level. If necessary, you may elevate your computer by placing books beneath it.