Many businesses operate with busy and slow times throughout the year, which affect the consistency of their cash flow. Retail stores are busiest during the holiday season. Construction contractors are busy when the weather is good. Accountants are very busy from January through April, but also experience quarterly peaks in July and October.
Your business many have its own calendar of busy and slow times. If your business goes through slow times, then your cash flow may suffer at certain times of the year.
You might also have a business where you make large annual payments for many items such as equipment purchases, software licenses, and insurance renewals. On the revenue side, it could be that your clients pay you annually, which can be hard to predict.
There are many solutions that can help to smooth out the seasonal bumps; here are a few ideas for your consideration.
Plan for Prosperity
When income and expenses go up and down over the year, it’s really hard to know if you have enough money for obligations coming up. Creating a budget can help a great deal. Consider creating two budgets: one that shows the ups and downs, and one that averages a year’s income and expenses into twelve equal parts.
With both budgets, you’ll be able to see which months will be deviating from average and by how much. From there, it’s easy to create some forecasts so you can stay on top of your cash requirements.
Cash vs. Accrual Basis
It might help your business decision-making to convert your books from cash basis to accrual basis. This is a huge decision you should make with an accounting and tax expert, as there are plenty of ramifications to discuss.
In some cases, the accrual basis of accounting will help keep those annual payments from sneaking up on you, as 1/12th of the payment can be accrued on a monthly basis to a payables account. This also keeps your net income figure steadier from month to month.
If your clients prepay their accounts on a yearly basis, you can book the income monthly and keep the difference in a prepaid account. This spreads your revenues out and recognizes them over time.
“Hiding” Money
If you feel accrual basis accounting is a little too much of a commitment, your accountant can still work with you to help you avoid the impulse of spending too much during the cash-rich busy season. You can try placing the excess cash into a savings account until you need it. You can draw out 1/12th of that cash each month as you need it. A little planning, such as the above suggested forecasts, will help determine how much you can take out each month. You can even name the savings account “Do Not Spend!” or “Save for a Rainy Day.”
If it’s just too tempting to have all that excess cash building up in the good times of the year, try one of the ideas above to take back cash flow control and smooth out those bumps. And don’t be afraid to contact us at Innovative Financial Services, LLC if you’d like more advice.
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